For your industry
AI front office for notaries — answers while you execute a deed.
You're with clients executing a deed. Someone calls about opening hours, another wants an intake for a will — Voxori answers routine questions itself, books intakes in your calendar and transfers when things get legally more complex. You focus on the deed.
€0 setup · 30-day money-back · Cancel monthly
Every missed call is a customer who dials the next number.
A transparent estimate for this industry, built on conservative averages you can adjust. It shows what staying unreachable costs you — not a Voxori promise.
What does it cost you?
One recovered deed instruction already outweighs a month of Voxori.
Deed fees vary by matter (will, mortgage, conveyance), so we don't quote a fixed figure — even one recovered intake outweighs the monthly cost — adjust to your own numbers
Illustrative calculation based on industry averages — not a guarantee. The annual figure is the monthly amount × 12; your actual outcome depends on your own call volume, rates, and how many calls you currently miss.
From ring to booked — here's the whole call.
One incoming call, handled automatically. Voxori only books for real after your go-ahead and a live calendar check — never a made-up promise.
One contact — and every module runs along.
Not just a phone bot — Voxori runs the whole lifecycle for this industry. See which modules light up at each step, honestly labelled live, module or in pilot.
Answers & recognises
Books the appointment
Confirms & reminds
Customers sort it out themselves too
Fills cancellations
Follows up
Beyond the phone
Protects & records
Green = live today · Module = add it separately (or included in Complete) · Pilot = enabled per customer after a guided pilot. Every module above is one Voxori already runs.
Three situations you probably recognise.
At a closing, phone unreachable
You're with clients in the room, the deed is ready, you're reading it out. Meanwhile someone calls about a new transfer deed. If no one picks up, they book at the office down the road. Voxori takes every call professionally.
Mortgage closing date under pressure
The bank sends the documents through late, the buyer wants to know whether the closing date is still feasible, and you're in another meeting. Voxori answers, notes the file and the preferred date, and schedules a callback or intake in your calendar.
Questions about a will or cohabitation agreement after hours
People think about their estate or a new cohabitation agreement in the evening. If the office is closed, the request goes elsewhere. Voxori works 24/7 and books an intake meeting for a time that suits you.
Three steps. No second phone. No training needed.
Client calls your office
Voxori answers professionally with your office name, asks about the type of deed (will, cohabitation agreement, transfer deed, mortgage, gift, company formation) and for contact details.
Voxori books the intake in your calendar
It checks your Google Calendar live, offers 2-3 times for an intake meeting and books straight in. If the request doesn't fit what your office handles, Voxori refers on politely according to your rules.
Confirmation by SMS
The client gets an SMS with the date, time and type of intake. You see the appointment in your calendar and can read the whole call back in the dashboard, ready to prepare.
From first ring to confirmation — step by step.
Someone calls about a will, often at an important moment. Voxori calmly and matter-of-factly books an intake meeting — without giving legal advice.
Answers calmly and discreetly
Voxori introduces itself as your office's digital assistant, formal and professional. On a sensitive matter, short and gentle: my condolences.
Which deed, which conversation
A will, a cohabitation agreement, a property or an inheritance — Voxori recognises it and books an intake meeting. It asks only for a name and a time, no private details.
Books only, never advises
No explanation of inheritance law or forced heirship, no inventing a rate. Is there already a file open? Then it goes to the handling staff member.
Checks the calendar live
For a specific day Voxori looks in the calendar, optionally with the requested notary, and offers two times that are genuinely free.
check_beschikbaarheid()Books only after agreement
One short summary — intake, type of deed, day, time, name — then Voxori puts the appointment in the calendar.
maak_afspraak() · successConfirmation goes out
The caller gets an SMS with the day and time. You see the appointment in your calendar and can read the call back later.
A firm closing date from the bank, an urgent matter around a death, a substantive inheritance-law question or a complaint about an earlier deed? Voxori judges nothing itself and transfers straight to the notary or the right colleague.
Every caller becomes a contact card with a timeline.
No integration, no manual work: after every call the caller is in your own Voxori CRM — timeline included. When a returning customer calls, Voxori recognises it and doesn't start cold. You switch it on yourself in your portal. Prefer HubSpot or Pipedrive? Those connect too.
A call between two deeds
A notary office is busy executing a deed. The notary's assistant can't pick up the phone. A client calls to make an appointment for a will.
Result: Appointment for a will discussion booked on Friday 20 June at 14:00 after a live calendar check; SMS confirmation sent to the mobile number provided.
A written example for illustration — not a recording of a real call. Voxori states at the start that it is the digital assistant and only confirms an appointment after the calendar has been checked live.
Chat with Voxori — like a real customer
This is the same booking brain as on the phone, set up for this industry. Ask for an appointment and watch it handle the whole conversation. You get 3 minutes — the clock starts at your first message. It's a demo — nothing is actually booked.
More than just picking up.
These modules are off by default — you switch them on yourself in your customer portal and decide the settings. No surprises for your callers.
Knowledge base & website import — your own answers, no guessing
What a will costs, which documents are needed for a deed of transfer, when the office is open: Voxori answers such questions exclusively from your own knowledge base — never as legal advice and never with a made-up rate. Import the knowledge base from your website; every suggestion comes in as a draft and you approve it before use. Add it separately (+€19/mo) or it's included in Voxori Complete.
Warm transfer — you know who's calling before you pick up
When a caller with an ongoing file is transferred to you, you get (opt-in) an instant SMS with who's calling and what about — for example 'Mrs Jansen, about the deed of transfer'. So you pick up without making the caller explain the situation all over again. Included; works on a mobile forwarding number.
One digital reception. Everything your phone asks.
Answers 24/7 — including during closings, notary meetings or the lunch break
States right at the start that the caller is speaking with a digital assistant
Books will discussions, transfer deeds and power-of-attorney appointments straight into the calendar
Checks live for double bookings and offers an alternative time right away
Sends an SMS confirmation immediately with the date, time and type of deed appointment
Answers common questions about opening hours, rate structure and which documents to bring
Transfers to the notary's assistant on complex legal questions or complaints
Every call can be read back as a transcript in the office dashboard
Not just appointments — a whole conversation mix.
Voxori covers six conversation types that come back every day. Below is the typical split we hear in your field — so you recognise which part of your day Voxori takes over from tomorrow.
Indicative split based on industry averages for ai front office for notaries — your own mix will differ. We measure your own split in your dashboard once Voxori is running for you.
From €79/mo — or pay per minute (€0.32)
Built-in price ceiling: you never pay more than Voxori Complete (€319/mo)
- · Build your own (Base + modules) or all-in-one (Complete) · suited to the small notary office
- · €0 setup · excl. VAT · 30-day money-back · cancel monthly
We're building this together with the first pioneers in your field.
We're looking for notary offices to test the notary template live with guidance. 30-day free pilot, personal support. Email hallo@voxori.nl.
The questions we hear most.
Does Voxori understand notarial jargon?
Yes. The notary template is trained on terms like closing, transfer deed, mortgage deed, will, cohabitation agreement, gift and company formation. At setup we add the specific deeds and services of your office.
Does Voxori give legal or notarial advice?
No, never. Voxori books intakes and records contact details. It doesn't answer substantive questions about inheritance law, matrimonial property law or the contents of a deed — those are for you during the intake.
How does Voxori handle a tight mortgage closing date?
Voxori recognises that a closing date is firm, notes the file, the preferred date and the other party (bank, estate agent), and transfers to your mobile or schedules a priority callback according to the rules you set. It never promises itself that a date is feasible.
Can I exclude certain files or questions from AI handling?
Yes. Ongoing files, corporate law or international estates can be marked as 'people only'. Voxori then asks for a callback note and passes it on to you or your associate notary.
What happens when the office is closed?
Voxori works 24/7. When the office is closed it says so, books an intake meeting for the next working day in advance or notes a callback request. Urgent matters (e.g. an emergency will at a hospital) it transfers according to your on-call rules.
Ready to stop missing a client while you're at a closing?
Try Voxori on your office number — €0 setup. GDPR-proof, with a data processing agreement, live within 2 business days.