For your industry

AI front office for notaries — answers while you execute a deed.

You're with clients executing a deed. Someone calls about opening hours, another wants an intake for a will — Voxori answers routine questions itself, books intakes in your calendar and transfers when things get legally more complex. You focus on the deed.

Design goal: resolves 90% of calls herself

Start — €0 setup Try the demo

24/7 — no more voicemailOnly books after a live calendar checkEvery caller → an automatic contact cardFrom €79/mo — or €0.32/min · cancel monthly

€0 setup · 30-day money-back · Cancel monthly

Incoming · notary00:12

WillCohabitation agreementProperty or estate

Intake meeting — Thursday 11:00

In calendar · SMS sent

The cost of silence

Every missed call is a customer who dials the next number.

A transparent estimate for this industry, built on conservative averages you can adjust. It shows what staying unreachable costs you — not a Voxori promise.

Stop missing calls

What does it cost you?

One recovered deed instruction already outweighs a month of Voxori.

Deed fees vary by matter (will, mortgage, conveyance), so we don't quote a fixed figure — even one recovered intake outweighs the monthly cost — adjust to your own numbers

Illustrative calculation based on industry averages — not a guarantee. The annual figure is the monthly amount × 12; your actual outcome depends on your own call volume, rates, and how many calls you currently miss.

At a glance

From ring to booked — here's the whole call.

Call comes in

24/7, no voicemail

Voxori picks up

natural Dutch

Will

Gets the request

Will

Checks your calendar

live, right now

Booked + SMS

In calendar · SMS sent

One incoming call, handled automatically. Voxori only books for real after your go-ahead and a live calendar check — never a made-up promise.

Your whole front office

One contact — and every module runs along.

Not just a phone bot — Voxori runs the whole lifecycle for this industry. See which modules light up at each step, honestly labelled live or module.

Answers & handles it

Answers questionsLiveKnows your knowledge baseLiveLooks something up in your own system (order, file, balance)Module

Books the appointment

Books in your calendarLive

Confirms & reminds

SMS confirmationLiveAppointment reminderLive

Customers sort it out themselves too

Customers book & reschedule online themselvesLive

Fills cancellations

Waitlist + auto-fillModule

Follows up

Review requestModule

Beyond the phone

Also on WhatsApp, email & DMModule

Protects & records

Filters spam & cold callersLiveTransfers to youLiveWarm handover — SMS with contextLiveLogs in your CRMLiveRecording + searchable transcriptLive

Green = live today · Module = add it separately (or included in Complete). Newer modules are switched on per customer during a guided start.

What we keep hearing

Three situations you probably recognise.

At a closing, phone unreachable

You're with clients in the room, the deed is ready, you're reading it out. Meanwhile someone calls about a new transfer deed. If no one picks up, they book at the office down the road. Voxori takes every call professionally.

Mortgage closing date under pressure

The bank sends the documents through late, the buyer wants to know whether the closing date is still feasible, and you're in another meeting. Voxori answers, notes the file and the preferred date, and schedules a callback or intake in your calendar.

Questions about a will or cohabitation agreement after hours

People think about their estate or a new cohabitation agreement in the evening. If the office is closed, the request goes elsewhere. Voxori works 24/7 and books an intake meeting for a time that suits you.

How it works

Three steps. No second phone. No training needed.

Client calls your officeIncoming · notary

Voxorilive check

WillCohabitation agreementProperty or estate

appointment booked

dashboardIntake meeting — Thursday 11:00

proof

main call typeIntake calls (new matter) · 35%

industry logicBooks only after agreement

exception pathAnd a closing date or a death?

Client calls your office

Voxori answers professionally with your office name, asks about the type of deed (will, cohabitation agreement, transfer deed, mortgage, gift, company formation) and for contact details.

Voxori books the intake in your calendar

It checks your calendar live, offers 2-3 times for an intake meeting and books straight in. If the request doesn't fit what your office handles, Voxori refers on politely according to your rules.

Confirmation by SMS

The client gets an SMS with the date, time and type of intake. You see the appointment in your calendar and can read the whole call back in the dashboard, ready to prepare.

Start — €0 setup →

The whole call

From first ring to confirmation — step by step.

Someone calls about a will, often at an important moment. Voxori calmly and matter-of-factly books an intake meeting — without giving legal advice.

Answer

Answers calmly and discreetly

Voxori introduces itself as your office's digital assistant, formal and professional. On a sensitive matter, short and gentle: my condolences.

Identify

Which deed, which conversation

A will, a cohabitation agreement, a property or an inheritance — Voxori recognises it and books an intake meeting. It asks only for a name and a time, no private details.

Boundary

Books only, never advises

No explanation of inheritance law or forced heirship, no inventing a rate. Is there already a file open? Then it goes to the handling staff member.

Calendar

Checks the calendar live

For a specific day Voxori looks in the calendar, optionally with the requested notary, and offers two times that are genuinely free.

check_beschikbaarheid()

Confirm

Books only after agreement

One short summary — intake, type of deed, day, time, name — then Voxori puts the appointment in the calendar.

maak_afspraak() · success

Done

Confirmation goes out

The caller gets an SMS with the day and time. You see the appointment in your calendar and can read the call back later.

And a closing date or a death?

A firm closing date from the bank, an urgent matter around a death, a substantive inheritance-law question or a complaint about an earlier deed? Voxori judges nothing itself and transfers straight to the notary or the right colleague.

Voxori's own CRM — now live

Every caller becomes a contact card with a timeline.

No integration, no manual work: after every call the caller is in your own Voxori CRM — timeline included. Voxori recognising a regular on the phone is built in anyway; this module is about what you get to see afterwards. You switch it on yourself in your portal. Prefer HubSpot or Pipedrive? Those connect too.

Start — €0 setup →

New contact card

Incoming · notary

Timeline

Contact card created

Illustration of an auto-filled contact card — not real customer data.

How it sounds

A call between two deeds

A notary office is busy executing a deed. The notary's assistant can't pick up the phone. A client calls to make an appointment for a will.

Incoming call

Voxori answers instantly

00:00

Voxori

Good afternoon, you're speaking with the digital assistant of Van den Berg Notary Office. I'm an AI — I'd be glad to help. What can I do for you?

Caller

Yes, hello. I'd like to make an appointment for a will. My wife and I both want to have a new will drawn up.

Voxori

I can arrange that for you. So this would be a joint will discussion for two people. Do you have a preference for a day or time?

Caller

Next Thursday if possible, in the afternoon.

check_beschikbaarheid()

Voxori

Let me check the calendar. Thursday 19 June is unfortunately already booked in the afternoon. I do see an opening on Friday 20 June at 14:00. Does that work?

Caller

Yes, Friday at 14:00 is fine.

maak_afspraak() · done

Voxori

Good, I'll book that for you: Friday 20 June at 14:00, a will discussion for two people. Which number should I send the SMS confirmation to?

Caller

06 12 34 56 78.

Voxori

Noted. You'll receive a confirmation by SMS in a moment. Do you have any other questions, or shall I leave the rest for the appointment?

Intake meeting — Thursday 11:00

In calendar · SMS sent

Played live — loops automatically

Result: Appointment for a will discussion booked on Friday 20 June at 14:00 after a live calendar check; SMS confirmation sent to the mobile number provided.

A written example for illustration, translated from Dutch — not a recording of a real call. On the phone Voxori speaks Dutch. Voxori states at the start that it is the digital assistant and only confirms an appointment after the calendar has been checked live.

Try it yourself

Chat with Voxori — like a real customer

This is the same booking brain as on the phone, set up for this industry. Ask for an appointment and watch it handle the whole conversation. You get 3 minutes — the clock starts at your first message. It's a demo — nothing is actually booked.

VoxoriAI · instant answers3:00

Demo — 3 minutes of test time, nothing is actually booked.

Hi! I answer the phone for this business. How can I help — book an appointment, or a question?

You're chatting with the same AI brain as on the phone. This is a demo: no real appointment is made.

New — live and opt-in

More than just picking up.

These modules are off by default — you switch them on yourself in your customer portal and decide the settings. No surprises for your callers.

Knowledge base & website import — your own answers, no guessing

What a will costs, which documents are needed for a deed of transfer, when the office is open: Voxori answers such questions exclusively from your own knowledge base — never as legal advice and never with a made-up rate. Import the knowledge base from your website; every suggestion comes in as a draft and you approve it before use. Add it separately (+€19/mo) or it's included in Voxori Complete.

Warm transfer — you know who's calling before you pick up

When a caller with an ongoing file is transferred to you, you get (opt-in) an instant SMS with who's calling and what about — for example 'Mrs Jansen, about the deed of transfer'. So you pick up without making the caller explain the situation all over again. Included; works on a mobile forwarding number.

What Voxori handles for you

One digital reception. Everything your phone asks.

Answers 24/7 — including during closings, notary meetings or the lunch break

States right at the start that the caller is speaking with a digital assistant

Books will discussions, transfer deeds and power-of-attorney appointments straight into the calendar

Checks live for double bookings and offers an alternative time right away

Sends an SMS confirmation immediately with the date, time and type of deed appointment

Answers common questions about opening hours, rate structure and which documents to bring

Transfers to the notary's assistant on complex legal questions or complaints

Every call can be read back as a transcript in the office dashboard

What does Voxori hear in your field?

Not just appointments — a whole conversation mix.

Voxori covers six conversation types that come back every day. Below is the typical split we hear in your field — so you recognise which part of your day Voxori takes over from tomorrow.

All conversation types →

Intake calls (new matter)

35%

Type of deed, urgency, parties

Appointment scheduling

25%

Live in calendar

Status update (ongoing files)

20%

Callback to case handler

Rate questions

10%

From your rates template

Referral + other

10%

Not our specialism

Indicative split based on industry averages for ai front office for notaries — your own mix will differ. We measure your own split in your dashboard once Voxori is running for you.

Pricing

From €79/mo — or pay per minute (€0.32)

Built-in price ceiling: you never pay more than Voxori Complete (€319/mo)

· Build your own (Base + modules) or all-in-one (Complete) · suited to the small notary office
· €0 setup · excl. VAT · 30-day money-back · cancel monthly

Start — €0 setup →See all plans →

Pilot programme

We're building this together with the first pioneers in your field.

We're looking for notary offices to test the notary template live with guidance. Personal guidance: we run a pilot call together before you go live, the first 7 days after go-live are free, and you get a 30-day money-back guarantee on your first payment. Email hallo@voxori.nl.

Be one of the first →Book a call →

Frequently asked

The questions we hear most.

Does Voxori understand notarial jargon?

Yes. The notary template is trained on terms like closing, transfer deed, mortgage deed, will, cohabitation agreement, gift and company formation. At setup we add the specific deeds and services of your office.

Does Voxori give legal or notarial advice?

No, never. Voxori books intakes and records contact details. It doesn't answer substantive questions about inheritance law, matrimonial property law or the contents of a deed — those are for you during the intake.

How does Voxori handle a tight mortgage closing date?

Voxori recognises that a closing date is firm, notes the file, the preferred date and the other party (bank, estate agent), and transfers to your mobile or schedules a priority callback according to the rules you set. It never promises itself that a date is feasible.

Can I exclude certain files or questions from AI handling?

Yes. Ongoing files, corporate law or international estates can be set up with you during onboarding as 'human only'. Voxori then asks for a callback note and passes it on to you or your associate notary.

What happens when the office is closed?

Voxori works 24/7. When the office is closed it says so, books an intake meeting for the next working day in advance or notes a callback request. Urgent matters (e.g. an emergency will at a hospital) it transfers according to your on-call rules.

Is Voxori an answering service for notary offices?

Voxori catches what an answering service catches, but also books the intake call straight into your calendar and recognises the type of deed involved. She never gives substantive notarial advice — that stays with you. With a data processing agreement and servers in the Netherlands.