For your industry
AI front office for gyms — picks up 24/7, books trial classes in.
You're running a group class when someone calls asking 'How much is a trial class?' or 'When are you open?' — Voxori answers that itself, right away, without interrupting your class. It books the trial class, intake or bootcamp on the spot and only passes injury, pricing or cancellation questions on to you.
€0 setup · 30-day money-back · Cancel monthly
Every missed call is a customer who dials the next number.
A transparent estimate for this industry, built on conservative averages you can adjust. It shows what staying unreachable costs you — not a Voxori promise.
What does it cost you?
± €3,120per year in missed sign-ups
≈ €260 per month
~16 missed calls per month × €40 marginal value of a trial/intake converting to a member × 40% — adjust to your own numbers
Illustrative calculation based on industry averages — not a guarantee. The annual figure is the monthly amount × 12; your actual outcome depends on your own call volume, rates, and how many calls you currently miss.
From ring to booked — here's the whole call.
One incoming call, handled automatically. Voxori only books for real after your go-ahead and a live calendar check — never a made-up promise.
One contact — and every module runs along.
Not just a phone bot — Voxori runs the whole lifecycle for this industry. See which modules light up at each step, honestly labelled live, module or in pilot.
Answers & recognises
Books the appointment
Confirms & reminds
Customers sort it out themselves too
Fills cancellations
Follows up
Beyond the phone
Protects & records
Green = live today · Module = add it separately (or included in Complete) · Pilot = enabled per customer after a guided pilot. Every module above is one Voxori already runs.
Three situations you probably recognise.
Phone missed during a group class
You're in front of the spinning or bootcamp group and can't step away. The interested caller then tries the gym around the corner. Voxori picks up from the first ring and books the trial class straight away.
Trial classes that come in evenings and weekends
People decide to start working out on a Sunday evening from the sofa. If your front desk is closed then, that new lead walks away. Voxori works 24/7 and books the trial class even at 10 PM.
Cancellation requests that have to go through admin
Someone calls to cancel while you're out on the floor. Voxori never approves a cancellation itself — it notes the request, asks for contact details and passes it on to your admin, so the notice periods are correct.
Three steps. No second phone. No training needed.
Lead or member calls the gym number
Voxori picks up within one second. It asks whether it's about a trial class, a PT intake, a group class or a question for admin — and knows terms like membership, intake, bootcamp and personal training.
Voxori books into your Google Calendar
A trial class with an instructor, a 30-minute PT intake or a spot in tomorrow's group class — Voxori checks your calendar live and offers a slot that fits. No double bookings, no overcrowded floor.
Confirmation by SMS or transferred
The caller gets an instant SMS with the date, time and what's scheduled. Is it an injury question, a cancellation or a pricing question for PT? Then Voxori transfers to you or to admin.
From first ring to confirmation — step by step.
Someone calls about a trial class while you're out on the floor. Here's what happens — without you interrupting your class.
Answers warmly and invitingly
Voxori introduces itself as the gym's digital assistant, in fluent English. Many beginners are unsure — it puts people at ease, without pushing.
Hears what someone is calling about
A trial class, an intake with the personal trainer or a group class — Voxori recognises it, asks if it's their first time and gives new people a brief welcome.
Answers what it costs itself
A trial-class price comes straight from your data. A PT package or a rate that isn't there, Voxori never invents — it transfers instead.
Checks your calendar live
Full on Thursday evening? Voxori sees it at once and offers two concrete slots, with the requested trainer if asked.
check_beschikbaarheid()Books only after agreement
One short confirmation — service, day, time and name — then Voxori puts the trial class or intake in your calendar.
maak_afspraak() · successConfirmation out the door
The caller gets an instant confirmation with the day and time. You see the booking, and can read the conversation back later.
Voxori never gives training, injury or nutrition advice and never handles a cancellation or contract change itself. A knee question goes to the physio or GP, cancellations and invoices to admin, a complaint about a session straight through — it never pretends to handle it itself.
Every caller becomes a contact card with a timeline.
No integration, no manual work: after every call the caller is in your own Voxori CRM — timeline included. When a returning customer calls, Voxori recognises it and doesn't start cold. You switch it on yourself in your portal. Prefer HubSpot or Pipedrive? Those connect too.
A call in the middle of training
A potential new member calls the gym on a weekday morning to book a trial class. The owner is out on the floor running a group class.
Result: Appointment scheduled in Google Calendar after a live check, SMS confirmation sent with the date, time and name of the service.
A written example for illustration — not a recording of a real call. Voxori states at the start that it is the digital assistant and only confirms an appointment after the calendar has been checked live.
Chat with Voxori — like a real customer
This is the same booking brain as on the phone, set up for this industry. Ask for an appointment and watch it handle the whole conversation. You get 3 minutes — the clock starts at your first message. It's a demo — nothing is actually booked.
More than just picking up.
These modules are off by default — you switch them on yourself in your customer portal and decide the settings. No surprises for your callers.
Waitlist & auto-fill — a cancelled spot fills itself
A cancelled trial class or PT session is normally an empty hour. With the waitlist module Voxori automatically offers the freed-up spot by SMS to people who wanted it earlier but couldn't — whoever confirms first has the spot. You just stay on the floor while it sorts itself out. Add it separately (+€19/mo).
Review booster — more Google reviews
New members choose their gym on Google reviews — and it's precisely the satisfied members you forget to ask. Mark a trial class or session as 'attended' and Voxori sends (opt-in) a friendly SMS with your own review link. At most one request per number every 90 days and never after a no-show. Available as the Reviews & reputation module (+€29/mo) — included in Voxori Complete.
One digital reception. Everything your phone asks.
Picks up 24/7 — during group classes, peak hours and closed days too
Books trial classes and personal training sessions straight into the calendar, after a live availability check
Automatically offers an alternative time when a desired training slot is already full
Sends the new or existing member an instant SMS confirmation with the date, time and class type
Answers frequently asked questions about the class schedule, location and what the gym offers
Transfers to the owner or coach for complaints or non-standard requests
Optional: sends a reminder SMS before the appointment to reduce class no-shows
Every conversation is stored as a transcript in the dashboard, so you can always review what was discussed
Not just appointments — a whole conversation mix.
Voxori covers six conversation types that come back every day. Below is the typical split we hear in your field — so you recognise which part of your day Voxori takes over from tomorrow.
Indicative split based on industry averages for ai front office for gyms — your own mix will differ. We measure your own split in your dashboard once Voxori is running for you.
From €79/mo — or pay per minute (€0.32)
Built-in price ceiling: you never pay more than Voxori Complete (€319/mo)
- · Build your own (Base + modules) or all-in-one (Complete) · suited to a small gym or solo PT
- · €0 setup · excl. VAT · 30-day money-back · cancel monthly
We're building this together with the first pioneers in your field.
We're looking for gyms and personal trainers to test the gym template live with guidance. 30-day free pilot, personal support. Email hallo@voxori.nl.
The questions we hear most.
Does Voxori understand gym jargon?
Yes. The gym template knows terms like trial class, membership, intake, personal training, bootcamp, spinning and group class. Specific class names or PT packages you offer are added during setup.
How does Voxori handle an injury question?
Voxori gives no medical or injury advice. If someone asks whether they can take part with a knee injury or which exercise is safe, Voxori transfers to you or refers them to a physiotherapist. That's hard-wired into the template.
Can Voxori approve a cancellation itself?
No — deliberately not. Cancellations are contractual and go through your admin. Voxori notes the request with name, membership number and reason, and passes it straight on so you can process the notice period correctly.
Can I exclude PT intakes or certain classes from AI handling?
Yes. A first PT intake or a personal introductory call can be marked as 'human only'. Voxori then asks for a call-back note and sets it ready for you in the dashboard.
What if someone asks about PT rates or package prices?
Voxori never quotes prices you haven't set in advance. If you've given your PT rates and membership prices to the template, Voxori can read them out. For custom work or a quote request, it transfers to you.
Ready to never miss a trial class or PT intake again?
Try Voxori on your own gym number — €0 setup. Live within 2 working days, injury questions and cancellations passed on neatly.