For your industry

AI front office for beauty salons — answers, books treatments and routes.

You're with a client — waxing, gel polish, a facial. The phone rings: Voxori answers and asks which treatment it is. Many callers just want to know the price or how long it takes — Voxori answers that itself, takes down their number, and books straight into your calendar.

Design goal: resolves 90% of calls herself

Start — €0 setup Try the demo

24/7 — no more voicemailOnly books after a live calendar checkEvery caller → an automatic contact cardFrom €79/mo — or €0.32/min · cancel monthly

€0 setup · 30-day money-back · Cancel monthly

Incoming · beauty salon00:12

FacialWaxing & browsRegular specialist

Facial — Friday 2:00 PM

In your calendar · SMS sent

The cost of silence

Every missed call is a customer who dials the next number.

A transparent estimate for this industry, built on conservative averages you can adjust. It shows what staying unreachable costs you — not a Voxori promise.

Stop missing calls

What does it cost you?

± €3,600per year in missed bookings

≈ €300 per month

~15 missed calls per month × €45 average treatment × 45% that book — adjust to your own numbers

Illustrative calculation based on industry averages — not a guarantee. The annual figure is the monthly amount × 12; your actual outcome depends on your own call volume, rates, and how many calls you currently miss.

At a glance

From ring to booked — here's the whole call.

Call comes in

24/7, no voicemail

Voxori picks up

natural Dutch

Facial

Gets the request

Facial

Checks your calendar

live, right now

Booked + SMS

In your calendar · SMS sent

One incoming call, handled automatically. Voxori only books for real after your go-ahead and a live calendar check — never a made-up promise.

Your whole front office

One contact — and every module runs along.

Not just a phone bot — Voxori runs the whole lifecycle for this industry. See which modules light up at each step, honestly labelled live or module.

Answers & handles it

Answers questionsLiveKnows your knowledge baseLiveLooks something up in your own system (order, file, balance)Module

Books the appointment

Books in your calendarLive

Confirms & reminds

SMS confirmationLiveAppointment reminderLive

Customers sort it out themselves too

Customers book & reschedule online themselvesLive

Fills cancellations

Waitlist + auto-fillModule

Follows up

Review requestModule

Beyond the phone

Also on WhatsApp, email & DMModule

Protects & records

Filters spam & cold callersLiveTransfers to youLiveWarm handover — SMS with contextLiveLogs in your CRMLiveRecording + searchable transcriptLive

Green = live today · Module = add it separately (or included in Complete). Newer modules are switched on per customer during a guided start.

What we keep hearing

Three situations you probably recognise.

Hands full during a treatment

You're in the middle of a facial, or you've just started a set of gel polish. Picking up isn't an option. Voxori takes every call and schedules the appointment while you carry on.

Bookings that come in during the evening

Many clients arrange their appointment after their own workday. If the salon is closed by then, the booking slips away. Voxori works 24/7 and still books at 9 PM.

Treatments of varying length

A brow treatment takes 20 minutes, an extensive facial 75. Voxori knows the length of each treatment and schedules the right time slot — no jammed calendar.

How it works

Three steps. No second phone. No training needed.

Client calls the salonIncoming · beauty salon

Voxorilive check

FacialWaxing & browsRegular specialist

appointment booked

dashboardFacial — Friday 2:00 PM

proof

main call typeAppointments · 60%

industry logicBooks only after agreement

exception pathAnd a sensitive skin or a bridal package?

Client calls the salon

Voxori answers, asks which treatment and the preferred time. It knows terms like facial, waxing, manicure, pedicure and brows.

Voxori schedules the right slot

It knows how long each treatment takes, checks your calendar and books the right block. With multiple specialists, Voxori notes who the appointment is with.

Confirmation by SMS

The client gets the treatment, date and time by SMS. You see the booking and can read the conversation back later.

Start — €0 setup →

The whole call

From first ring to confirmation — step by step.

A client calls for a facial or waxing while you're in the middle of a treatment. Here's what happens — without you taking off your gloves.

Answer

Picks up warmly

Voxori introduces itself as your salon's digital assistant, in calm Dutch. Warm and reassuring, not pushy and not formal.

Recognise

Hears what she's coming for

Face, waxing, brows or lashes — Voxori recognises it, puts people at ease and asks whose name the appointment should be under.

Question

Quotes prices, not advice

Prices and durations come straight from your data. A skin, product or allergy question Voxori won't answer itself — for that it transfers to a specialist.

Calendar

Checks your calendar live

Fully booked on Friday? Voxori sees it instantly and offers two concrete times, optionally with the preferred specialist.

check_beschikbaarheid()

Confirm

Books only after agreement

One short summary, then Voxori puts the appointment in your calendar (Voxori Calendar or Google Calendar). Not before.

maak_afspraak() · success

Done

Confirmation out the door

The client immediately gets an SMS with date, time and treatment. You see the booking and can read the conversation back later.

And a sensitive skin or a bridal package?

An allergy, a skin reaction, a product question or a complaint about an earlier treatment? Voxori transfers neatly to a specialist — it never pretends to handle it itself.

Voxori's own CRM — now live

Every caller becomes a contact card with a timeline.

No integration, no manual work: after every call the caller is in your own Voxori CRM — timeline included. Voxori recognising a regular on the phone is built in anyway; this module is about what you get to see afterwards. You switch it on yourself in your portal. Prefer HubSpot or Pipedrive? Those connect too.

Start — €0 setup →

New contact card

Incoming · beauty salon

Timeline

Contact card created

Illustration of an auto-filled contact card — not real customer data.

How it sounds

A call in the middle of the rush

A client calls on Thursday morning to make an appointment for a full colour treatment. The owner of the beauty salon is busy with a treatment and can't pick up.

Incoming call

Voxori answers instantly

00:00

Voxori

Hello, you're speaking with the digital assistant of Salon Rosa. I'm an AI, so not a real staff member — but I'm happy to help. What can I do for you?

Caller

Hi there, I'd like to make an appointment for a full facial, sometime next week.

Voxori

I'd be glad to arrange that. Do you have a preferred day or time?

Caller

Tuesday afternoon would be nice, around two o'clock.

check_beschikbaarheid()

Voxori

Let me check the calendar… Tuesday 17 June at 2:00 PM is unfortunately taken. I do see room on Tuesday at 3:30 PM or on Wednesday 18 June at 1:00 PM. Do you have a preference?

Caller

Then I'll take Wednesday at one o'clock.

maak_afspraak() · done

Voxori

Lovely. I'll book you in for a full facial on Wednesday 18 June at 1:00 PM. Which number can I send the SMS confirmation to?

Caller

This number is fine.

Voxori

All set — you'll receive an SMS with the details shortly. See you Wednesday!

Facial — Friday 2:00 PM

In your calendar · SMS sent

Played live — loops automatically

Result: Appointment booked after a live calendar check and an offer of an alternative time; SMS confirmation sent straight away to the caller's number.

A written example for illustration, translated from Dutch — not a recording of a real call. On the phone Voxori speaks Dutch. Voxori states at the start that it is the digital assistant and only confirms an appointment after the calendar has been checked live.

Try it yourself

Chat with Voxori — like a real customer

This is the same booking brain as on the phone, set up for this industry. Ask for an appointment and watch it handle the whole conversation. You get 3 minutes — the clock starts at your first message. It's a demo — nothing is actually booked.

VoxoriAI · instant answers3:00

Demo — 3 minutes of test time, nothing is actually booked.

Hi! I answer the phone for this business. How can I help — book an appointment, or a question?

You're chatting with the same AI brain as on the phone. This is a demo: no real appointment is made.

New — live and opt-in

More than just picking up.

These modules are off by default — you switch them on yourself in your customer portal and decide the settings. No surprises for your callers.

SMS appointment reminder — fewer no-shows

A 75-minute treatment that doesn't show up is a gap in your afternoon. With the appointment reminder (opt-in) every booked client automatically gets an SMS beforehand — you set the timing yourself. If they cancel, the reminder is withdrawn automatically, and you track the drop in no-shows in your dashboard.

Review booster — more Google reviews

For a salon, Google reviews are the shop window. After an appointment you mark as 'attended', Voxori sends (opt-in) a friendly SMS with your review link. At most one request per number per 90 days and never after a no-show — regular clients aren't bombarded with requests. Available as the Reviews & reputation module (+€34/mo on Voxori Base) — included in Voxori Complete.

What Voxori handles for you

One digital reception. Everything your phone asks.

Answers 24/7 — even when you're busy with a facial or skin treatment

Checks your calendar live and books an appointment for any treatment (facials, hair removal, massages) only after confirmation

Automatically offers an alternative time on a fully booked day — no double bookings

Answers questions about opening hours, which treatments you offer and how clients can reach you

Sends an instant SMS confirmation with the date, time and the booked treatment

Transfers to you for complaints about a treatment or questions that need a tailored answer

Optional: sends a reminder SMS before the appointment to reduce no-shows for time-consuming treatments

Every conversation can be read back as a transcript in the dashboard

What does Voxori hear in your field?

Not just appointments — a whole conversation mix.

Voxori covers six conversation types that come back every day. Below is the typical split we hear in your field — so you recognise which part of your day Voxori takes over from tomorrow.

All conversation types →

Appointments

60%

Live in calendar + SMS

Treatment & price questions

20%

From your salon template

Changes + cancellations

10%

Client can reschedule

Callback + other

10%

Special requests to you

Indicative split based on industry averages for ai front office for beauty salons — your own mix will differ. We measure your own split in your dashboard once Voxori is running for you.

Pricing

From €79/mo — or pay per minute (€0.32)

Built-in price ceiling: you never pay more than Voxori Complete (€319/mo)

· Build your own (Base + modules) or all-in-one (Complete) · small salon
· All-in, one fixed price: Voxori Complete (€319/mo)
· €0 setup · excl. VAT · 30-day money-back · cancel monthly

Start — €0 setup →See all plans →

Pilot programme

We're building this together with the first pioneers in your field.

We're looking for beauty salons to run the template live with guidance. Personal guidance: we run a pilot call together before you go live, the first 7 days after go-live are free, and you get a 30-day money-back guarantee on your first payment. Email hallo@voxori.nl.

Be one of the first →Book a call →

Frequently asked

The questions we hear most.

Does Voxori know my treatments and how long they take?

Yes. The template is trained on common treatments; during setup we add your exact offering and the length per treatment, so the right time blocks get booked.

Does it work with multiple specialists?

With Google Calendar, Voxori books into one shared calendar and notes the requested specialist on every appointment. If you use Voxori Agenda, we set up your specialists for you during onboarding and Voxori checks availability per specialist.

Can a client request a specific specialist?

Yes. Voxori asks for a preference and notes the requested specialist on the appointment. If you use Voxori Agenda and we've set up your team during onboarding, it also checks whether that person is free and otherwise offers another time or a colleague.

Can Voxori sell or advise on products?

No. Voxori schedules appointments; product advice and sales are left to you. A question about that gets transferred or noted as a callback request.

Can I keep certain treatments bookable only through me?

Yes. An intake for permanent make-up or a first skin analysis can be set up with you during onboarding as 'human only'; Voxori then notes a callback request.

Is this a phone answering service for beauty salons?

Yes, but one that knows your trade: Voxori knows how long your treatments take, books the right time slot straight into your calendar and sends the customer an SMS confirmation. A classic answering service only takes a message — this saves you the call-back.